Team Coordinator

This is an exciting opportunity, providing dedicated secretarial and administrative support to two members of the tax leadership team as well as administrative support to the wider international tax team. The role is an integral part of the tax function, where you’ll need to be approachable and visible within the function. You’ll help leadership and the wider team make the best use of their time by organising meetings and travel arrangements and dealing with secretarial and administrative tasks. You’ll play a pivotal role in ensuring the department runs effectively.

About the role

-Manage the team’s meeting needs, including diary management, room & catering booking.
-Provide support to produce agendas & slide packs for key meetings.
-Manage travel & accommodation arrangements (domestic & international) for the team, and support travel arrangements for US team members visiting the UK.
-Record all incoming & outgoing post and all correspondence with HMRC.
-Work collaboratively with other Personal Assistants, to deliver cross-functional support.
-Manage payment arrangements for vendors (POs, approvals, payment, accruals).
-Maintain effective department filing system & support in moving all historic correspondence from the network drive to SharePoint.
-Responding to internal & external queries, liaising with colleagues at all levels.
-Support with business processes e.g. holiday booking, expenses, EBP, hospitality log, payroll, IT access requests, new joiners.

What you’ll need to have

-Previous experience as a Personal Assistant to leaders.
-Exceptional organisational & diary management skills with a high degree of accuracy.
-Experience & proficient in using the full Microsoft Office suite, with knowledge of a range
of software packages.
-Exceptional written and oral communication skills.
-Strong inter-personal skills, effective in building relationships with people at all levels.
-The ability to work autonomously, multitask and prioritise workload.
-Discretion and an understanding of confidentiality issues.

It would be great if you also have
-Experience in Microsoft SharePoint

Who we are

Walgreens Boots Alliance (Nasdaq: WBA) is an integrated pharmacy, healthcare and retail leader serving millions of customers and patients every day, with a 170-year heritage of caring for communities.

A trusted, global innovator in retail pharmacy with approximately 13,000 locations across the U.S., Europe and Latin America, WBA plays a critical role in the healthcare ecosystem. The company is reimagining local healthcare and well-being for all as part of its purpose – to create more joyful lives through better health. Through dispensing medicines, improving access to a wide range of health services, providing high quality health and beauty products and offering anytime, anywhere convenience across its digital platforms, WBA is shaping the future of healthcare.

WBA has more than 315,000 team members and a presence in nine countries through its portfolio of consumer brands: Walgreens, Boots, Duane Reade, the No7 Beauty Company, Benavides in Mexico and Ahumada in Chile. Additionally, WBA has a portfolio of healthcare-focused investments located in several countries, including China and the U.S.

The company is proud of its contributions to healthy communities, a healthy planet, an inclusive workplace and a sustainable marketplace. WBA has been recognized for its commitment to operating sustainably: it is an index component of the Dow Jones Sustainability Indices (DJSI) and was named to the 100 Best Corporate Citizens 2021.

Diversity, Equity and Inclusion

Our vision is to create a culture where diversity, equity and inclusion are at the centre of everything we do; powering greater teamwork and innovation and inspiring us to help people across the world lead happier, healthier lives. We are an equal opportunities employer on a mission to attract, develop and engage colleagues who reflect the diverse customers, patients and communities we serve, and to foster an inclusive culture where everyone feels respected, valued and excited to drive superior business performance.

What’s in it for you:

We have a great range of benefits* that go beyond salary and offer flexibility to suit you:
Competitive holiday allowance
Retirement Savings Plan pension scheme
Discretionary annual bonus scheme
Enhanced Maternity / Paternity / Adoption leave pay
Flexible benefits scheme including personal medical insurance, (exclusions may apply, eligible roles only)
Access to our Employee Assistance Programme offering free, independent and confidential counselling and support, 24 hours a day, 7 days a week
Generous staff discount (with enhanced discounts for Boots brands, Boots Opticians and Boots Hearingcare)
Access to corporate third-party discounts, including retail, cinema, holidays and more (UK only)
Access to a range of learning and development resources and programmes
*All rewards and benefits are subject to change and eligibility.

What’s next
Closing date for applications is 12th April 2023. If your application is successful, our recruitment team will be in touch to arrange an interview and to answer any initial questions you have. If you have not been successful on this occasion you will be notified by email.

We are always open to discussing possible flexible working options and what this may look like for you, including job share and reduced hours. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to enable you to be at your best.